Hi everyone! This email is SUPER important so please read to the end and complete ASAP!

As we are finishing out our regular season meets in the next two weeks, we are looking ahead to our big Divisionals meet hosted by Orchard Farms. Divisionals will be held on Friday, July 9th at 4:30 pm for our 11 & up swimmers and Saturday morning, July 10th for our 10 & unders.  On these days, all six teams from our Green Division will compete against each other. Trophies are awarded to the teams with the most total points (often one of the larger teams) as well as the team who earns the most points per swimmer (total team points divided by number of swimmers participating). So, it will be a fun day of cheering on SPAR! We would LOVE to have as many swimmers as possible participate!  

Also, a swimmer's times at Divisionals could qualify them for Championships (Saturday, July 17th) or Classics (Sunday, July 18th). The fastest 16 times in all of SAIL (all the Divisions combined) for each event qualify for Classics and numbers 17-40 (plus some alternates) qualify for Championships. The fastest eight relays in all of SAIL in each age group qualify for Classics and numbers 9-16 qualify for Championships. So our swimmers will be trying to swim their very fastest times of the season at Divisionals in order to qualify!

So, here's the important part: Our team and SAIL need to know which swimmers will be participating or available to participate in these meets. So, on our Swimtopia site, www.sparswimteam.com there are now three meets (Green Divisionals, Championships and Classics) open where you can declare whether or not your swimmer will participate. 

If you say yes to Divisionals, you don't necessarily have to say yes to Championships or Classics if your swimmer would not be available those days. And keep in mind that not all swimmers will qualify, so the Championships and Classics response is just letting us know if you are available those days. 

We MUST be very accurate when sending in the names of our swimmers to SAIL because scratch fees apply if a swimmer is entered into one of those meets and then does not come. The scratch fees for Divisionals are $5 per event. For Championships and Classics, the fees are $50 per individual event scratch and $100 per relay scratch after 10 am on the Wednesday before C&C. Between Divisionals and C&C, all events are $25 per scratch. The swimmer's family is responsible for paying these scratch fees so we want to make sure we get these right. Physical illness, death in the family, etc are valid reasons for scratching, but SAIL is trying to avoid scratches due to vacation, miscommunications etc.

The deadline for us to submit these entries is this Friday June 25th at midnight, but please don't wait! If you could go ahead and sign up right now, that would be great!  You'll notice that you won't be able to choose your swimmers' events for Divisionals as the coaches choose these based on current rankings in SAIL. 

We will also need volunteers for Divisionals but will open that up at a later time once we know what Orchard Farms needs and which of our families will be going. 

Please let me know if you have any questions at all!

Amy